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Patient Registration System

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The Hospital needs a registration system, which will utilize a central patient registration database that contains basic information on each patient. The patient registration database will serve as a Master Patient Index; it will support all other systems in patient identification. The main key of the patient record will be the mandatory identification card number, which is issued by the department of central statistics at the ministry of interior. The system should allow the search of a patient record by using any combination of fields.
The patient registration module is required by the Ministry of Public Health , where the patient identification is crucial for assessing eligibility as well as accessing the correct records in a multitude of settings.
The system must facilitate patient demographic and treatment data capture and provide the hospital with the ability to create and maintain a logical lifetime medical record for each patient.
The system must have proven safeguards and mechanisms which protect the system from duplication of patient data or the linking of erroneous data with a patient.


The following has been extracted from a recent RFP. I've included it here for your reference. It may prove useful for anyone preparing such a document.
Please feel free to comment on this list, and propose any items that you think should have been included in this list.†

Patient Registration System

Description
The Hospital needs a registration system, which will utilize a central patient registration database that contains basic information on each patient. The patient registration database will serve as a Master Patient Index; it will support all other systems in patient identification. The main key of the patient record will be the mandatory identification card number, which is issued by the department of central statistics at the ministry of interior. The system should allow the search of a patient record by using any combination of fields.
The patient registration module is required by the Ministry of Public Health , where the patient identification is crucial for assessing eligibility as well as accessing the correct records in a multitude of settings.
The system must facilitate patient demographic and treatment data capture and provide the hospital with the ability to create and maintain a logical lifetime medical record for each patient.
The system must have proven safeguards and mechanisms which protect the system from duplication of patient data or the linking of erroneous data with a patient.


>>> General
1 Support creation for MPI ; The MPI should have a capacity of at least 16 digits, including numbers and characters
2 Retrieve patientís demographic data from most recent visit
3 Assign a unique medical record number and a visit sub-number
4 Make patients data available to all hospital departments
5 User modifiable registration process according to the needs of the hospital
6 Provide online pre-admission functions for gathering patient demographic, guarantor , insurance and other data

>>> Patient Registration Entry
7 Patient demographic data
8 Support temporary numbering , to become later on a permanent number , with the possibility to merge with previous data
9 Record other miscellaneous numbers ( ex: passport , ID card number) for the patient
10 Ability to hold details of a patientís eligibility for treatment
11 Ability to show patient status as deceased , and possibility to reverse
12 Prohibit user defined entries to the patient file if the patient is recorded as deceased
13 Provide facility to merge patient records in the event of duplication
14 Patient demographic data to include :- Patient last, first and middle name , as well as aliases
15 Patient demographic data to include :- Fatherís name
16 Patient demographic data to include :- Motherís name , and Maiden name
17 Patient demographic data to include :- Social security number (Any other Ministry of Health or national number , ID number )
18 Patient demographic data to include :- Street address, city , kazaía , muhafaza , country of residence ( Formatted address )
19 Patient demographic data to include :- Telephone , cellular phone , email
20 Patient demographic data to include :- Date of birth
21 Patient demographic data to include :- Sex
22 Patient demographic data to include :- Marital status
23 Patient demographic data to include :- Religion , sect
24 Patient demographic data to include :- Employer name and address
25 Patient demographic data to include :- Occupation
26 Patient demographic data to include :- Emergency contact name
27 Patient demographic data to include :- Emergency contact address and phone number
28 Patient demographic data to include :- Emergency contact relation ( at least two Next of Kin )
29 Patient guarantor data includes :- Name
30 Patient guarantor data includes :- Address and phone number
31 Referring doctor or institution
32 Referrer contact address , telephone number
33 Ability to maintain a history of patient visits to the hospital
34 Ability to maintain history of changes and updates to the MPI data for a patient

>>> Processing
35 Generate new patient numbers , with possibility of manual override
36 Generate a sub-number for each visit
37 Provide information about last update to a patient file
38 Print patient labels containing basic information demographic data
39 Support bar coded labels with patient name , ID number , consultant and birth date
40 Restrict patient registration to specific users ( ex: VIP patients )
41 Assign confidential status to a patient
42 Error corrections resulting from mishandling

>>> Registration Categories
43 Support registration and identification for RIS / PACS
44 Support Registration for Inpatients ( details in Inpatient module )
45 Support Registration for Outpatients ( details in Outpatient module )

>>> Emergency Room Registration
46 ER patient pre-registration and registration
47 Cancel patient activities and adjust statistics
48 Edit and view ER patient data
49 ER reports
50 Automatic transfer of a patientís demographic and insurance data to inpatient or observation status

>>> Surgical Day Care Registration
51 Surgical Day Care schedule, pre-registration, and registration
52 Cancel patient reservation, activities and adjust statistics
53 Edit and view Surgical Day Care patient data
54 Surgical Day Care reports

>>> Observation Patients
The registration of observation patients, allowing the hospital to assign a room and bed to non-inpatients.
The system should collect and update demographic and insurance data for these patients;
With the possibility of changing inpatients to observation patients and vice versa
55 Observation Patient admission and discharge
56 Cancel patient activities and adjust statistics
57 Change observation patient to inpatient
58 Change inpatient to observation patient
59 View and print patient information
60 Observation patient census report

>>> Query
61 Carry out patient search on all the patient data held in the patient file
62 Easy Patient Index search , using Ďsoundexí facility
63 Support transliterated Arabic names ( ex: Mohammed , Mohamad , Muhamed )

>>> Integration
64 The MPI will be tightly coupled to Web based electronic patient record, so that all relevant patient data will be correctly filed.


Last Updated ( Tuesday, 28 October 2008 01:45 )  

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